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From application to first working day

The agent does the groundwork in the mailbox, the calendar and AFAS. Wherever a choice matters, a person decides. Illustration on demo data.

Process flow of the demo

Day 0 to day 24

Step 1 · Day 0Intake
Step 2 · Day 1 to day 6Interview
Step 3 · Day 7 to day 10Offer
Step 4 · Day 10Hiring
Step 5 · Day 11 to day 24Onboarding
CandidateBrings in the question or the signal
AI worksDoes the work in the systems
Person decidesTakes the decision
In the system and evidenceRecords what happens
  1. 1.1Candidate07:00 New email: application Planning officer, J. de Vries (cv.pdf)
  1. 1.2AI worksChecked against the profile: 4 of 5 requirements, 6 years of experience in planning
  2. 1.3AI worksProposal: invite. Reason and comparison with the profile attached.
  1. 1.4Person decidesRecruitment decides at 08:14: invite
  1. 2.2CandidateCandidate picks Thursday 10:00
  1. 2.4AI worksInterview notes set next to the profile
  1. 2.5Person decidesManager decides: hire
  1. 2.1In the system and evidenceThree times proposed from the calendars of manager and recruiter
  2. 2.3In the system and evidenceInvitation sent; candidate is in AFAS as an applicant
  1. 3.4CandidateDay 10: candidate signs
  1. 3.1AI worksOffer drafted from the template and the job details
  1. 3.2Person decidesHR checks salary and start date and approves
  1. 3.3In the system and evidenceOffer sent for signature
  1. 4.3Person decidesHR checks and makes the hiring final
  1. 4.1In the system and evidenceEmployee and employment record prepared in AFAS, start 1 November
  2. 4.2In the system and evidenceDetails for payroll requested from the new employee
  1. 5.2Person decidesManager approves the access
  1. 5.1In the system and evidenceAccount, laptop and access requested according to the role
  2. 5.3In the system and evidenceWelcome email and programme for the first day sent
  3. 5.4In the system and evidenceLog: per step the email, the proposal, the reason and who decided

  1. 1IntakeDay 0

    1. 1.1Candidate07:00 New email: application Planning officer, J. de Vries (cv.pdf)
    2. 1.2AI worksChecked against the profile: 4 of 5 requirements, 6 years of experience in planning
    3. 1.3AI worksProposal: invite. Reason and comparison with the profile attached.
    4. 1.4Person decidesRecruitment decides at 08:14: invite

  2. 2InterviewDay 1 to day 6

    1. 2.1In the system and evidenceThree times proposed from the calendars of manager and recruiter
    2. 2.2CandidateCandidate picks Thursday 10:00
    3. 2.3In the system and evidenceInvitation sent; candidate is in AFAS as an applicant
    4. 2.4AI worksInterview notes set next to the profile
    5. 2.5Person decidesManager decides: hire

  3. 3OfferDay 7 to day 10

    1. 3.1AI worksOffer drafted from the template and the job details
    2. 3.2Person decidesHR checks salary and start date and approves
    3. 3.3In the system and evidenceOffer sent for signature
    4. 3.4CandidateDay 10: candidate signs

  4. 4HiringDay 10

    1. 4.1In the system and evidenceEmployee and employment record prepared in AFAS, start 1 November
    2. 4.2In the system and evidenceDetails for payroll requested from the new employee
    3. 4.3Person decidesHR checks and makes the hiring final

  5. 5OnboardingDay 11 to day 24

    1. 5.1In the system and evidenceAccount, laptop and access requested according to the role
    2. 5.2Person decidesManager approves the access
    3. 5.3In the system and evidenceWelcome email and programme for the first day sent
    4. 5.4In the system and evidenceLog: per step the email, the proposal, the reason and who decided
NowIn the system and evidence5.4Log: per step the email, the proposal, the reason and who decided
What it does, what you get and the evidence
What it does
An agent reads along in the mailbox and works in the software already in place, such as AFAS, Exact or Microsoft 365. It prepares data, starts processes and puts every choice a person has to make in front of that person.
What you get
A working agent on one or two processes, set up on your software, with a manual and a log of every action.
Evidence
The log: per candidate the email, the proposal, the reason and who decided.
Example
An organisation of 80 employees receives applications by email. Every morning the agent reads them, checks them against the profile and proposes per candidate: invite, doubt or reject. Recruitment decides. An invited candidate is in AFAS straight away, and on a hire the agent prepares the onboarding for the manager to approve. A resignation email starts the offboarding the same way.